div3lists

Mailman FAQ

How do I subscibe to (join) a Mailing list?
How can I tell if I have been sucessfully added to a list?
How do I unsubscribe from (leave) a Mailing list?

How do I send (post) a message to a specific Mailing list?
Do I want digest or nondigest mode?
How can I find my subscriber password?
I forgot my List Moderator password, how can I reset it?
I forgot my List Administrator password, how do I reset it?
How do I create a Mailing List?
(see Setup Instructions page)
How do I delete a list I have created?
What are some general guidelines for posting messages to lists?

For in-depth details consult the The List Memeber manual provided by Mailman.org


How do I subscibe to (join) a Mailing list?
To subscribe to a mailing list on Mailman, you need to use a Web browser:

  1. Go to the list information page for the list you want to join. You can access the directory of lists at: http://div3lists.smith.edu/mailman/listinfo

    This will be something like: http://div3lists.smith.edu/mailman/listinfo/listname
    (where listname is replaced with the list's actual name)

    For example, if you want to access the list information page for ScienceNews, you would go select: http://div3lists.smith.edu/mailman/listinfo/sciencenews

  2. Once you have accessed the list's information page, you should see a section that will allow you to subscribe to the list. Type in your email address and your name.

  3. You may also choose a password but this is completely optional. If you do not choose one (recommended), Mailman will generate one for you.

    Warning:
    If you do provide a password do NOT use a valuable password, since this password will be emailed to you in plain text. The password you create should be only for this mailing list.

  4. When you fill out the form, you will be given the option to choose the mode of how you wish to receive your mail from the list. See the Digest/Nondigest section below.

  5. Once you have filled in the information requested in the "Subscribing" section, click on the "Subscribe" button. A new page should appear telling you that your request has been sent.

  6. Continue to next FAQ below for the remaining steps


How can I tell if I have been successfully added to a list?
If the list has been set up to require owner approval for subscriptions, you will have to wait until the list owner approves your subscription request.

Otherwise, Mailman will send an email message to your email address. The message that you receive will ask you to confirm your subscription request. This helps to prevent other people from adding you to a list without your permission. When you receive the confirmation request, simply reply to the message. You do not have to add any additional text and you should NOT modify the subject line.

After successfully subscribing to the list, Mailman will probably send you a welcome message (list owners can configure their list so that welcome messages are not sent). The message will include the URL that will direct you to the list's information page, a URL that will direct you to your personal settings page, and your list password. You should keep the welcome message for future referral. You will need the information contained in it if you ever want to modify your personal settings on the list or unsubscribe.


How do I unsubscribe from (leave) a Mailing list?
Using a web browser:

  1. Go to the list information page for the list you want to leave. This will be something like http://div3lists.smith.edu/mailman/listinfo/listname (where listname is replaced with the list's actual name)

  2. Look for the section marked ”listname subscribers” (usually found near the bottom of the page).

  3. There should be a button marked ”Unsubscribe or Edit Options.” Enter your email address in the box beside this button and press the button.

  4. You should be brought to a new page which has an ”Unsubscribe” button. Press it to unsubscribe and follow the instructions given.

Alternatively you can follow the unsubscribe email address in the footer of any message from the list.


How do I send a message to a specific Mailing list?

If you want to send email to everyone on a specific list, send an email using this format:

listname@div3lists.smith.edu

where listname is replaced with the list's actual name (e.g. ScienceList@div3lists.smith.edu).


Do I want digest or nondigest mode?
Non-digest mode is the default. See the Definition of Terms page to explain the differnece. If you later decide you want to change your digest option, you can do so.


How can I find my subscriber password?
To get your password for a Mailman list, go to the list's information page.

http://div3lists.smith.edu/mailman/listinfo/listname
where listname is replaced with the list's actual name.

For example: http://div3lists.smith.edu/mailman/listinfo/sciencenews

  1. Under the list's Subscribers section you will see an "Unsubscribe or edit options" button next to which you can enter your email address.

  2. Enter the email address with which you are subscribed to the list and click on the button.

    This will take you to the list's "Membership Configuration" page where you can change your membership options, unsubscribe to the list, or request a password reminder.

  3. By clicking on the "Remind" button at the bottom of the page, your list password will be emailed to you.


I forgot my List Moderator password, how can I reset it?
Contact the List Administrator and request a password reset. Or if you are the same person login to the List Admin interface (http://div3lists.smith.edu/mailman/admin/listname) with your Admin password and reset the Moderators password in the "Passwords" section.


I forgot my List Administrator password, how do I reset it?
First of all shame on you! ; )

Option 1: Check your email; if you set Mailman to send monthly reminders you should have an email from the first of each month that includes a password reminder. Your password was also sent to you in the list welcome message when you created your list. As suggested, you kept that right?

Option 2: Send an email to CATS requesting a List Admin password reset. Please specify the listname and include your List Admin email address for verification.


How do I delete a list I have created?
Send an email to CATS specifing and verifiying which list to delete. Proof of list owernship will be required.


What are some general guidelines for posting messages to lists?
The following are general guidelines that should be observed when posting messages to a mailing list: [edit this part]

  • Meaningful Subject Line
    When sending messages to a mailing list, please make sure that they have a clear and descriptive entry on the "Subject:" line.

  • Include a Signature
    Please be sure to sign your full name at the bottom of your posting and include your affiliation(s) and email address. Some subscribers may receive their email messages with the header information stripped away by their local system and therefore cannot know the author of a particular posting.

  • Provide Context
    Every posting should begin with a clear introduction to the topic, or offer some kind of reference to the topic or a previous posting. There are often several "threads" of discussion going on simultaneously, which makes unreferenced postings confusing to readers. A popular way of providing context is to quote verbatim from the original message. However, keep the quotations *short* and *relevant.* Quoting whole messages, signatures and all, can be inconsiderate.

  • Humor
    Humor is appreciated but please remember that humor in email can easily be misinterpreted. One way to express emotion is to use smiley faces. For example: humorous :) , ironic ;) , or sad :( .

  • Censorship
    Some Mailman mailing lists are "unmoderated" lists. This means that what members post goes directly to the other members. In order to keep lists uncensored, it is important that only pertinent messages are posted to the list. Members whose messages do not meet minimum expectations will be notified, and may be excluded permanently from future participation.

  • Personal Mail
    Just as it is important to try to share public information with the whole group, private correspondence should remain just that: private. Send personal messages directly to individuals, not by way of the list.

  • Quality of Communication
    If you find something posted on the list objectionable, you have every right to voice your objections but you should not do so in public. Please express your complaints directly to the person responsible. If enough complaints are received, it is unlikely that the offender will post those kinds of things again. You can also, of course, simply discard/delete all mail from an offending writer.

*Most of the above was shamelessly lifted from other sources


Need your own list?
If you have ideas or need for additional mailing lists, please see the List Setup Instructions page.


©2011 Smith College || Clark Science Center || Last updated: November 15, 2011.
smith main div3list main